- Objective Questions On Noting And Drafting
- Questions On Noting And Drafting Process
- Sample Questions On Noting And Drafting
- Descriptive Questions On Noting And Drafting
Document Drafting Handbook August 2018 Edition (Revision 1.1, dated August 9, 2019) Office of the Federal Register National Archives and Records Administration. Post Office Blog relating to Department of Posts like SAP,McCamish,Finacle,CSI,FSI,PMA,PostInfo,CSC,CIS and all India Post relates issue & its Update.
Document Drafting Handbook (DDH)
The DDH gives Federal agencies guidance and examples for drafting Federal Register documents. This guidance explains how to follow the submission, format, and editorial requirements established in 44 U.S.C. chapter 15 (the Federal Register Act) and 1 CFR chapter I.
We will always have the most-current edition and revision available for download from this page and we will alert your agency's liaisons whenever we issue a new edition. The August 2018 edition is a complete revision of the DDH. We completely revised the instructions for digital submissions; changed the how we will process rules with information collections requirements that haven’t been approved by OMB; and added an appendix (new Appendix C) to highlight some stylistic, formatting, and structural conventions that are no longer allowed and must be corrected in your regulations. We have also clarified existing language and formatting requirements.
Objective Questions On Noting And Drafting
In Revision 1, we’ve added a category for final rules issued under the Congressional Review Act, formalized how long an agency has to notify us of when we cause an error in the CFR, clarified the use of notes, footnotes, and appendices, and provided additional details regarding appropriate titles in a signature block. We’ve also noted other technical restrictions and have reorganized some of chapter 5.There are no new requirements in this revision, only clarifications and expanded explanations for existing requirements. (Revision 1.1 restores example headings that were inadvertently dropped from Revision 1.)
You must begin using this revision of the DDH by April 15, 2019.
Important: Because of issues with receiving documents, you must use the following address to deliver documents:
7 G Street, NWSuite A-734
Washington, DC 20401
Current Edition: October 2020 (Revision 1.2, October 16, 2020)
Questions On Noting And Drafting Process
Incorporation by Reference (IBR) Handbook
This handbook highlights the issues agencies should consider when thinking about IBRing materials into the CFR and describes the purpose and legal effect of IBR under 5 U.S.C. § 552 and 1 CFR chapter II. It provides guidance to Federal agencies on the following:
- the factors that agencies should consider when incorporating standards by reference into the CFR;
- the types of materials that are eligible for IBR;
- how an agency can request approval for an IBR;
- how to use the right IBR language in a rulemaking document;
- how to remove the IBR from the CFR.
The July 2018 IBR Handbook replaces all other versions of the handbook. We have clarified the electronic files needed as part of the request process. We also added examples.
Current Edition: July 2018
Q-1 ‘Urgent dak’ means
Ans –Â dak marked ‘immediate’ or ‘priority’ and includes telegrams, savingrams, wireless messages and telex messages.
Ans –Â dak marked ‘immediate’ or ‘priority’ and includes telegrams, savingrams, wireless messages and telex messages.
Q-2 The word ‘ Docketing’ denotes
Ans-Â Making of entries in the notes portion of a file about the serial number assigned to each item of correspondence
Ans-Â Making of entries in the notes portion of a file about the serial number assigned to each item of correspondence
Q-3 A file is collection of some facts . What are the facts included in a file ?
Ans-  1. Correspondence  2. Notes  3. Appendix to correspondence  4. Appendix to notes
Ans-  1. Correspondence  2. Notes  3. Appendix to correspondence  4. Appendix to notes
Q-4Â What is meant by Index Slip in connection with filing?
Ans-Â A card or a paper slip displaying the title of file under a catch word followed by a reference to its file number.
Ans-Â A card or a paper slip displaying the title of file under a catch word followed by a reference to its file number.
Q-5 What are the basic rules of  official correspondence?
Ans-  1. Only black or blue ink will be used in communications.
2. A small margin of about one inch will be left on all sides (left, right, top and bottom) of each page of communications to ensure better preservations of records as at times the paper gets torn from the edges, making reading of the documents difficult.
Ans-  1. Only black or blue ink will be used in communications.
2. A small margin of about one inch will be left on all sides (left, right, top and bottom) of each page of communications to ensure better preservations of records as at times the paper gets torn from the edges, making reading of the documents difficult.
Q-6Â What are the basic classification of Letter for official correspondence
Ans- Main classification   1 . Letter  2. DO letter
Ans- Main classification   1 . Letter  2. DO letter
Q-7 What is meant by DO Letter
Ans-Â Demi-official letter Sega genesis sonic 3d blast download free.
Ans-Â Demi-official letter Sega genesis sonic 3d blast download free.
Q-8 Mention in which purpose the DO letter is used
Ans-Â DO letter is generally used in correspondence between government officers for an inter-change or communication of opinion or information without the formality of the prescribed Procedures
Ans-Â DO letter is generally used in correspondence between government officers for an inter-change or communication of opinion or information without the formality of the prescribed Procedures
Q-9 ______ is used for promulgation of statutory rules and orders, appointments and promotions of gazetted officers, etc. through publications in the Gazette of India
Ans-Â Notification
Ans-Â Notification
Q-10 what is meant by Endorsement ?
Ans-Â When a paper has to be returned in original to the sender, or the paper in original or its copy is sent to another department or office, for information or action
Ans-Â When a paper has to be returned in original to the sender, or the paper in original or its copy is sent to another department or office, for information or action
Q-11 ______is used when important and urgent external communications received or important and urgent decisions taken internally have to be circulated within a department for information and compliance by a large number of employees.
Ans-Â Circular
Ans-Â Circular
Q-12 What is meant by paperless communication for official communication ?
Ans- eMail
Ans- eMail
Q-13 The officer approving the issue of a draft of letter will append his initials with the date on the draft
Ans-Â True
Ans-Â True
Q-14 What are the basic rules for official letter drafting?
Ans- Â 1.Carry the message sought to be conveyed in a language that is clear, concise and incapable of misconstruction
2. Lengthy sentences, abruptness, redundancy ,circumlocution, superlatives and repetition, whether of words, observations or ideas, should be avoided
3. Some degree of rapport is to be established with the receiver of the communication.
4. Depending upon the form of communication the subject should be mentioned in it (including reminders)
5. The number and date of the last communication should be referred.
Ans- Â 1.Carry the message sought to be conveyed in a language that is clear, concise and incapable of misconstruction
2. Lengthy sentences, abruptness, redundancy ,circumlocution, superlatives and repetition, whether of words, observations or ideas, should be avoided
3. Some degree of rapport is to be established with the receiver of the communication.
4. Depending upon the form of communication the subject should be mentioned in it (including reminders)
5. The number and date of the last communication should be referred.
Sample Questions On Noting And Drafting
Q-15 What is meant by ‘ DFA’ relates with official correspondence
Ans-Â Draft for Approval
Ans-Â Draft for Approval
Q-16 In which situation the Demi official letter is mainly used
Ans- Matter raised therein should receive officer’s personal attention either because of its special nature, urgency or importance
Ans- Matter raised therein should receive officer’s personal attention either because of its special nature, urgency or importance
Q-17 Mention the important points for drafting demi official letter
Ans-  1. It is used to call the personal attention of the addressee, the style of writing should be direct, personal and friendly
2. Usage of active voice is to be preferred.
3. It should preferably not exceed one page
Ans-  1. It is used to call the personal attention of the addressee, the style of writing should be direct, personal and friendly
2. Usage of active voice is to be preferred.
3. It should preferably not exceed one page
Q-18Â What are the basic method for file numbering
Ans- 1.  Functional file numbering system
2. File numbering system based on subject classification
Ans- 1.  Functional file numbering system
2. File numbering system based on subject classification
Q-19Â When drafts can be put up with note:
Ans- In simple case
Ans- In simple case
Descriptive Questions On Noting And Drafting
Q-20Â The authority to pass orders in the notes submitted from the section is :
Ans- Head office.
Ans- Head office.